OSHA Update – Electronic Records Submission

Minnesota OSHA finally adopted the electronic recordkeeping requirement.  That is, the requirement to send directly to federal OSHA the information from your company’s OSHA 300A summary form.

In all of the states with PIM (IA, MN, ND, NE and SD) if your company has 20 or more employees you must submit the information from your OSHA 300A form.  The OSHA 300A form is the one you post annually with the summary of information regarding OSHA recordable injuries and illnesses.  The date to submit the 2017 OSHA 300A information is July 1, 2018.

Here are instructions for submitting your 2017 injury and illness data:

In order to accept the data, OSHA created the Injury Tracking Application (ITA). The Web-based form allows employers to electronically submit required injury and illness data from their completed 2017 OSHA Form 300A. The application will be accessible from the ITA webpage. Press the “Launch ITA” button on the website.

The data submission process involves four steps:

  1. Creating an establishment
  2. Adding 300A summary data
  3. Submitting data to OSHA
  4. Reviewing the confirmation email

The secure website offers three options for data submission. One option will enable users to manually enter data into a web form. Another option will give users the ability to upload a .csv file to process single or multiple establishments at the same time. A third option will allow users of automated recordkeeping systems to transmit data electronically via an application programming interface (API.)

As always, if there are any questions about this update or other safety issues contact Paul Gutkowski at 612-400-6205, email at paulg@pimw.org or Cathy Malinowski at 612-868-6771, cathym@pimw.org.